How to Integrate Power BI Visuals into PowerPoint: Step-by-Step Guide

Integrating Power BI visuals directly into a PowerPoint presentation is a powerful feature that allows you to share dynamic and interactive data with your teams and stakeholders. This guide explains step by step how to proceed and the prerequisites for successful integration.

Prerequisites for Integrating Power BI into PowerPoint

Before starting, make sure you meet the following requirements:

1. Power BI License

You need a Power BI Pro license or access to Power BI Premium to integrate Power BI visuals into PowerPoint. A free Power BI license does not allow you to use this feature.

2. Access to Power BI Service

The visuals you want to integrate must be published on Power BI Service (the online Power BI service). Local reports or Desktop mode reports cannot be directly integrated.

3. Microsoft PowerPoint (Web or Desktop Version)

You will need PowerPoint with an Internet connection, as integrated Power BI visuals are interactive and require a connection to Power BI Service to function properly.

4. Internet Browser

The integration feature can also be used via recent browser versions such as Microsoft Edge, Google Chrome, or Firefox.

Steps to Integrate Power BI Visuals into PowerPoint

Step 1: Publish a Report on Power BI Service

Before integrating a visual, your Power BI report must already be published on Power BI Service.

1. In Power BI Desktop, click File > Publish > Publish to Power BI
2. Select the workspace where you want to host your report

Step 2: Access the Report in Power BI Service

1. Log in to Power BI Service (https://app.powerbi.com)
2. Navigate to the report you want to integrate into PowerPoint
3. Open the report and select the visual you want to share

Step 3: Get the Integration Link for PowerPoint

1. On the report page, in the upper right corner of the visual you selected, click the three dots (...) to open the context menu
2. Select Embed > PowerPoint
3. Power BI generates a specific integration link for PowerPoint

Step 4: Integrate the Visual into PowerPoint

1. Open PowerPoint (online or desktop version)
2. Go to the Insert tab, then click Power BI in the ribbon
3. Paste the integration link you retrieved from Power BI Service
4. The visual automatically integrates into the slide

Step 5: Interact with the Visual in PowerPoint

Once integrated, you can interact with the visual during your presentation:

• Filter data directly from PowerPoint
• Refresh data in real-time if changes have been made in Power BI Service
• Zoom on certain parts of the visual to better illustrate your points

Other Options and Useful Tips

Automatic Updates

If the Power BI report is updated in Power BI Service, the visual integrated in PowerPoint will automatically update with the new data.

Data Security

Only people with access rights to Power BI Service will be able to see the data in PowerPoint. If an unauthorized person tries to open the visual, they will be prompted to log in to Power BI Service.

Confidentiality

If your visuals contain sensitive data, make sure access permissions are properly configured in Power BI before sharing your presentation.

Conclusion

Integrating Power BI visuals into PowerPoint allows you to make your presentations more dynamic and interactive, while ensuring your data is always up to date.

Follow these simple steps to maximize the impact of your data and strengthen collaboration within your teams through powerful, real-time visualizations.

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